Evaluation 2023 FAQs

We are excited to present Evaluation 2023 in Indianapolis, IN this October 9-14! We anticipate that you have a few questions and we will do our best to respond to inquiries in a timely manner. We have compiled a few commonly asked questions to add more clarification to Evaluation 2023. 

Evaluation 2023 will have opportunities to connect with other evaluators from across the globe and will offer insights into diverse topics. 

Will there be a virtual conference component?

Similar to past in-person conferences, we will be recording plenary sessions and presidential strand sessions. Stay tuned for more information about this digital conference option.

Will sessions be recorded for future use?

Similar to past in-person conferences, we will be recording general sessions and presidential strand sessions. AEA is not planning to record all conference sessions at this time.

What is the event COVID-19 policy?

The safety of attendees, speakers and staff remains our top priority. AEA is monitoring local health and public safety requirements and will follow all current recommendations and guidelines in place at the time of Evaluation 2023 as set forth by the city of Indianapolis and state of Indiana at the time of the conference.

By attending AEA’s Evaluation 2023 conference, you voluntarily assume all risks related to exposure to COVID-19. 

View the full policy here.

What is the cancellation policy?

Cancellation by AEA

If for any reason beyond AEA’s control, AEA determines that Evaluation 2023 must be cancelled, AEA will reimburse registration fees.

Cancellation by Individual

To request a refund, you must contact AEA at with documentation of your reason for cancellation by September 8, 2023. All cancellation requests will be reviewed by AEA, and if approved, will be processed within three weeks of the original request. Refunds that are approved will be subject to a $50 cancellation fee. No Refunds will be accepted and all sales are final after September 8, 2023.

Substitutions of registrants can be made by October 2, 2023 without a fee, by contacting the registration team at

When can I access the conference mobile app?

The conference mobile app will be available for attendees to download in the fall, closer to the conference. The app will include an up-to-date schedule and program, attendee directory, floor maps, and more. Stay tuned for additional instructions at that time.

Is AEA providing hardship scholarships or financial assistance?

Yes. AEA will be providing hardship scholarships and financial assistance. Contact for more information.

How do I transfer registration to a colleague?

Your registration may be transferred to a member of your organization up to 5 days before the event when requested by email to Please note that the person receiving the registration must have an active member or guest account in order to process the transfer.