AEA Evaluation Health & Safety

As of 8/19/2022

Covid-19 Policy

The safety of attendees, speakers and staff remains our top priority. AEA is monitoring local health and public safety requirements and will follow all current recommendations and guidelines in place at the time of Evaluation 2022 as set forth by the city of New Orleans and state of Louisiana.

As we approach Evaluation 2022, we will keep our community informed on any updates that we make to our health and safety guidelines.

AEA encourages the following safety protocols for all attendees, speakers, and exhibitors.

  • We recommend that all Evaluation 2022 participants are fully vaccinated against COVID-19. As defined by the CDC, fully vaccinated means that all vaccines—and boosters, for those who are eligible—are completed at least 14 days prior to the first day of Evaluation 2022.
  • Wearing a well-fitted mask helps reduce the chance of spreading COVID-19 to fellow attendees and to those who work in the spaces where we convene. Masks are not required by law in New Orleans, but we highly encourage wearing masks at all indoor Evaluation 2022 programming and event spaces for all participants, except while actively eating, drinking, or presenting. Attendees are encouraged to bring their own masks. We highly recommend N95 or KN95 masks and will have a limited supply for those who need them. AEA staff will be wearing masks for the duration of the event, with the already noted exceptions. Signage will be posted throughout the event to encourage mask wearing by attendees.
  • To provide another layer of protection, we strongly recommend that you wear a mask during your travels to and around New Orleans and in public hotel spaces when programming is not taking place.
  • We encourage all attendees to frequently wash their hands throughout the day, to avoid touching public surfaces as best as possible.
  • AEA will have stickers you can wear to indicate your comfort level with interaction and physical space
    • Green: I'm here to celebrate and be with people, and am open to hugs and being very close to other attendees
    • Yellow: I'm cautious about being around people and would prefer some physical distance
    • Red: I'm not open to physical contact and would prefer that you maintain a six foot distance away from me
  • Hand sanitizer will be available throughout our venue for your convenience.
  • Session rooms and common areas will be regularly cleaned and sanitized.
  • Hyatt hotels worldwide continue to take precautionary measures in an effort to give guests, peace of mind. Hyatt implements GBAC STARTM cleanliness and training accreditation process through the Global Biorisk Advisory Council (GBAC) at all Hyatt hotels. The Hyatt Regency New Orleans team is continuing to wear masks until further notice. 
  • If you are feeling sick or have any COVID-19 symptoms, we ask that you notify a staff member and do not contribute to the day’s events until you have tested negative for COVID-19. We will provide a list of nearby COVID-19 testing centers.
  • If you test positive for COVID-19 within days of attending the event, we encourage you not to attend in-person. We will offer a full refund if you cancel due to COVID-19 and will waive the cancellation fee. You can also transfer your registration to our digital experience, which will include access to the plenaries and presidential strand sessions.
  • As we approach Evaluation 2022, preventative health measures are subject to change. Details of any necessary measures will be communicated as early as possible and will be shared directly to registrants via email, the AEA website, and social media channels. By attending AEA’s Evaluation 2022 conference, you voluntarily assume all risks related to exposure to COVID-19.

When it comes to live events, we all need to make our own decisions regarding attending based on individual health and safety, personal values, financial and other considerations. AEA respects the decision of any Evaluation 2022 attendee not to participate. 

View more information on local COVID-19 policies below: 

Hyatt Regency Policy       New Orleans Policy