This page contains resources that will help you make the most of your experience as an exhibitor at the 2025 Evaluation Conference taking place in Kansas City on November 10-14! Check back regularly for more updates on how you can prepare for a successful event.
Important Exhibitor Links
Here are a few links that might come in handy:
Important Dates and Deadlines
Here are some important dates to keep in mind:
- Housing deadline: Monday, October 13th
- Exhibitor discount ordering deadline: Wednesday, October 22nd
- Shipping:
- Advance Warehouse: Oct 13th – Nov 5th
- Convention Center: Nov. 12th
Shipping Information
Fern offers a shipment service that makes it simple and effective. Fern offers direct on-site shipping, transparency at every step, and effortless online ordering & quotes. Fern makes shipping quick, easy, and accessible.
Advance Warehouse Address
[company name & booth] c/o Fern
751 Wyoming Street
Kansas City, MO 64101
Direct to the show-site shipping address
[company name & booth] c/o Fern
301 W 13th St #100,
Bartle Exhibit Hall B
Kansas City, MO 64105
Exhibitor Service Kit
Fern is the official General Services Contractor for Evaluation 2025. A unique link has been sent out to your company’s primary contact to access the Exhibitor Service Kit.
If you are having difficulties accessing your Fern Portal, please reach out to Fern’s representative below:
Name: Mercedes Scruggs
Email Address: mscruggs@fernexpo.com
Phone Number: (800) 774-1251
Exhibitor Registration
All attendees, including exhibitors, must register for Evaluation 2025. An email with your company’s complimentary codes and instructions to register has been previously sent. If you need the email to be resent, please contact exhibits@eval.org.
Please click here to view step-by-step instructions for how to register your team.
Exhibit Hall Schedule
| Wednesday, November 12 |
- Exhibitor Move-in: 9:00 a.m. – 4:00 p.m.
- Exhibit Hall Welcome Reception: 5:30 p.m. – 7:00 p.m.
|
| Thursday, November 13 |
- Exhibit Hall Open: 10:00 a.m. – 7:30 p.m.
|
| Friday, November 14 |
- Exhibit Hall Open: 8:30 a.m. – 3:00 p.m.
- Exhibit Hall Tear Down: 3:00 p.m. – 5:00 p.m.
|
Please Note the Following:
- All exhibits MUST be set by Wednesday, November 12, at 4:00 p.m.
- Exhibit Hall Tear Down will not begin until Friday, November 14, at 3:00 p.m.
- If you need additional installation or dismantling time, please contact Fern directly to coordinate
EVAL Newsletters
Find all the updates you’ll need for exhibiting at the 2025 Evaluation Annual Conference:
Exhibitor Marketing Kit
Boost your visibility at the 2025 Evaluation Annual Conference by leveraging our comprehensive marketing toolkit.
Need Help?
If you have any questions, please reach out to the Exhibitor and Sponsorship Team at exhibit@eval.org.