SUMMER EVALUATION INSTITUTE 2017
Frequently Asked Questions
Who should attend?
This event is appropriate for beginning-level, intermediate-level, and advanced evaluators wishing to refresh their skills or investigate new topics. Additionally, consumers of evaluation such as funders, program administrators, and students in the social sciences wishing to explore an applied discipline with great employment potential. We anticipate approximately 500+ in attendance.
Is this event appropriate only for those working in public health?
The Institute is appropriate for those working in any area of application. Presentations will draw upon experiences in public health, non-profits, education, government, international development, and business settings. Our facilitators are drawn from the best in Atlanta including the Centers for Disease Control and Prevention and standouts from across the United States. These individuals include some of the most well-known authors and leaders in the field. Look carefully at the 'Audience' section of each description when making your selections to guide you towards those appropriate to your work setting.
I have attended the Institute in the past, should I come again?
Approximately 30% of the presentations are new to the Institute this year. And, as in the past, there are multiple presentations offered during the training rotations. Repeat attendance will offer you the opportunity to sample something new or visit that session that you could not make it to in a past year.
What if I just want to see the offerings but am not yet ready to register?
Review the workshops listed on the website. There, you will find the schedule, the list of presenters, session titles, and session descriptions.
For which sessions must I make choices, and for which can I just show up?
The Institute consists of scheduled sessions for which you must be pre-registered, except the keynote sessions which all participants may attend. For each training rotation, you will choose ONE specific topic from the available choices in that timeslot. Note that many of the session topics are offered more than once. See the agenda for specifics. We ask that you please read the full session descriptions before making your selections to ensure the training sessions you choose are appropriate for your skill set. Each attendee reserves a seat in the specific session for which they have pre-registered. For this reason, moving from session to session and schedule changes cannot be accommodated onsite.
What if I want to change my schedule after I have registered?
If you need to make changes to your schedule after you have registered you may do so online before Friday, May 26, 2017 after you are fully registered and paid. When looking to change courses, please be sure to check to see that the session you wish to move into is available. A course that is full will not appear on the drop down as an option. We do not maintain waiting lists. If you have any questions or issues regarding this, please email firstname.lastname@example.org.
What if I am closed out of a session?
It is important to complete your registration and payment as early as possible in order to ensure your first choice of sessions. This is a pre-pay event and the individual sessions you requested cannot be reserved or guaranteed until payment is received. Many of the sessions fill well in advance of the Institute and we do not maintain waiting lists. It will not show on the actual registration site if it is full. Please note that many of the sessions are offered more than once so be sure to check all times for a session that you want but please be careful not to register for the same session twice. You can see which sessions are offered at which times in the pull-down menus on the registration form.
How do I know if I can take an "intermediate" level session?
Selected sessions are labeled as "intermediate" sessions. These will present content at a more advanced level and are geared to those participants with a good grounding and some experience in the session topic, even if new to program evaluation. Look at the 'audience' information listed for each session to gain a better understanding as to whether you fit into the target audience for the offering. If you have questions about a specific session, please email email@example.com
If I have more experience, should I avoid the "all levels" sessions?
Not at all. "All levels" means that the content of the session does not presuppose extensive knowledge of evaluation or of that specific topic. Nevertheless, with the exception of the classes marked "introduction to" the "all levels" sessions will contain information that will benefit even experienced evaluators by presenting innovations or other insights on the specific evaluation topic.
Registration and Payment
How and when do I pay?
Registration must be completed online through this website, regardless of how you pay. However, your registration is not official and space in sessions will not be reserved until you have paid. This is a pre-pay event!
Paying by credit card: This is the fastest option and will secure your space immediately upon receipt of a valid credit card number. We accept MasterCard, Visa, American Express, and Discover. Payment may be made by entering the card number directly into the secure registration form. If you are paying with your department's credit card, talk to your administrative staff in advance to get the necessary credit card information to input to the website or provide them with your course selections so they can register and pay for you.
If you are in a bureaucracy that requires that someone else provide the credit card number for your registration and the credit card is not available for your use to complete the transaction at this time, please select the "pay via check" option. We will then have you in the system and in our pending files. You or your administrator may go into your registration and complete the registration with credit card payment. Please do so as soon as possible. Your sessions will NOT be held until the payment is received whether via credit card or via check.
Paying by check: Fill out the full registration form, select the payment by check option, and click "SUBMIT" at the bottom. You will receive a confirmation page that you should print off and send in with your check. Checks MUST be made payable to the "American Evaluation Association" and mailed to: AEA, 2001 K Street NW, 3rd Floor North Washington, D.C. 20006. Space in the Institute and in individual sessions is reserved only once the check is received.
Payment Questions: Please email firstname.lastname@example.org or call 202-367-1166 to connect with the AEA office with questions regarding payment or payment processing.
How do I get a receipt?
Once your payment is received, it will be processed in the AEA office and you will receive a receipt via email for the Summer Institute. Please note it can take up to 3 business days to process your payment.
What is included in the registration fee?
Registration includes three plenary sessions, five 3-hour training sessions chosen from the offerings in each timeslot, plus coffee/tea each morning and lunch on Monday and Tuesday. On Wednesday, the Institute ends at 12:00 p.m., in time for attendees to leave for lunch after the event. NOTE: the pre-Institute one day workshops offered on Sunday, June 4, 2017 from 9:00 a.m. - 4:00 p.m. require an additional registration fee of $150.
What if I can't attend the entire event but would like to go for one or two days?
We welcome attendees for one, two, or all three days. However, there is only a single type of registration and it covers the entire event. We have worked to keep the registration fee low to make it accessible to all who wish to come. On the registration form, each pull-down menu includes an option to indicate that you will not be attending during a particular timeslot. Please note that a single registration may NOT be split between two or more people.
What if I have to cancel?
AEA must receive all cancellation requests in writing by Friday, May 5, 2017. Please email cancellation requests to email@example.com. All refunds will be processed 3-6 weeks after the conference and will be assessed a $50 administrative fee. All sales are final after May 5, 2017.
What is AEA's TIN number and mailing address?
AEA's Tax Identification Number (TIN) is 52-1463557 and its mailing address is: 2001 K Street NW, 3rd Floor North Washington, D.C. 20006. AEA's fax is 202-367-2166
My organization requires a State Travel Order / Invitation Letter. How do I request one of these forms?
To assist employees of state governments and internationally in obtaining approval for training and travel, AEA can send an invitation letter to you via email. To request a letter, please send your name, title, agency, mailing address, and email address to the AEA office at firstname.lastname@example.org. Please note, this letter does not register you for the Summer Evaluation Institute and you must be registered for the letter to be issued by AEA Staff.