The Connection Center

After its success in 2016, we are bringing back The Connection Center (AEA’s exhibit area) for Evaluation 2017! This area will provide new and valuable opportunities for knowledge-sharing, collaboration, and innovation. AEA is committed to creating an environment that promotes the goals of the organization. This new exhibit hall format has been designed to foster learning, community, and excitement around evaluation.

For more information about the Connection Center or your booth, please contact Brigid Greaney at meetings@eval.org or 202-367-2345

Who is in the Connection Center?

  • Publishers
  • Evaluation Organizations
  • Academic Institutions
  • Technology Providers
  • Associations

Connection Center Hours

 Set-Up  Wednesday, November 8th  12:00 pm – 5:30 pm
 Open 

 Wednesday, November 8th  6:00 pm – 9:00 pm  Meet the Authors & Welcome Reception
 Thursday, November 9th  8:45 am – 5:30 pm
 Friday, November 10th  9:00 am – 4:00 pm
 Tear Down  Friday, November 10th  4:00 pm – 6:30 pm


Social Media

Use these simple tweets to promote your presence at Evaluation 2017 or download the Exhibitor Marketing Kit to customize your own messaging.

Visit our booth at #Eval17 taking place Nov 6-11 in Washington D.C. http://bit.ly/2s3QSOG  
Click to tweet

Join us for #Eval2017 in Washington D.C. Nov 6-11. http://bit.ly/2s3QSOG  
Click to tweet

.@AEAWeb is hosting #Eval17 in Washington D.C. Visit our booth in the Connection Center! http://bit.ly/2s3QSOG  
Click to tweet 

2017 Exhibitor Bulletins  

7/6 Welcome Bulletin 

7/27 Dates and Deadlines

8/17 General Reminders 

Available Meeting Space Time Slots for Ancillary Meetings

Tuesday, November 7th   5:00 p.m. – 10:00 p.m.
Thursday, November 9th   5:30 p.m. – 10:00 p.m. 

*Your meeting may not conflict with show hours or events as indicated on the website.

Gathering at the AEA conference is a great opportunity to network and highlight your organization to Evaluation 2017 attendees. To recover the cost of providing the space, AEA charges $1500 per ancillary meeting for external organizations. To request meeting space, please reach out to Ryan Leach at rleach@eval.org.

All ancillary meeting requests will be reviewed/approved by AEA Show Management. The hotel will not accept any meetings that are not pre-approved by AEA. Upon approval, AEA will connect you with the hotel so you may work directly with a representative on your meeting details.

All costs (food & beverage, audio visual) will vary depending on the meeting needs and will be at the responsibility of the requester. Because there are limited timeslots available, other ancillary events may occur in your chosen timeslots.

AEA reserves the right to review all meeting requests for ancillary meetings participating during AEA 2017. No product displays or demonstrations are permitted in meeting rooms. Activities that conflict with the nature of the AEA conference are not permitted and will not be approved.

All promotion and signage for any ancillary events are the sole responsibility of the requesting organization and not AEA Show Management.

Important Note: AEA Show Management is offering this service to assist in procuring off-hours meeting space for our participants, however, AEA Show Management will not be held responsible for either the logistical or billing arrangements for non-AEA hosted meetings. By booking this meeting, you understand that you are responsible for supplying all needed information to the selected property, and all expenses incurred for your meeting, including but not limited to audiovisual expenses, and food and beverage expenses. Upon review and approval of your request, AEA Show Management will send a confirmation email with your hotel contact.

FAQs for Exhibitors 

How do I register as an exhibitor?

As an exhibitor, you are entitled to 2 expo hall only passes per table purchased. If you plan to register as expo hall only, please follow the instructions below:

  1. To register**, please use this link: http://www.evaluationconference.org/e/ev/li/eid=24
  2. Fill in the exhibitor’s First Name, Last Name, and E-mail address. Add your vendor code* and click OK.
  3. Continue to fill out the exhibitor’s information and click Next.
  4. Review the options and press Finish.

*Vendor codes will be provided by email. If you have not received or have lost your vendor code, please contact Brigid Greaney at meetings@eval.org

**Only contracted exhibitors or sponsors may register as an exhibitor. Please contact Ryan Leach at rleach@eval.org for more information

If you plan to attend sessions at Evaluation 2017, please register through the regular attendee portal.

How does booth selection work?

Booth selection will proceed in order from the date of contracts received based on intent forms returned. If your company did not submit an intent form after Evaluation 2016, you will choose your space after all the exhibitors with an intent form and in order of date of contract received.

What is the exhibitor kit?

The exhibitor kit is produced and distributed by T3, who is our general service contractor. This kit will provide all information regarding the Marriott Wardman Park, Electric, Internet, Shipping, lighting, etc. for exhibitors and sponsors and will be provided 4-5 weeks out from Evaluation 2017.

**Only companies who have paid in full will receive the exhibitor kit.

How and where do I ship materials needed for Evaluation 2017?

The exhibitor will be responsible for either shipping all table top items directly to the hotel or through T3’s shipping instructions which will be provided in the exhibitor kit. The exhibitor is responsible for movement of their shipment in and out of the hotel and receipt at booth.

**AEA is not responsible for any additional cost incurred from shipping or for lost or damaged items.

What do I need to do when I arrive onsite?

All badges will be at the Registration Desk (Wardman Park Registration Desk – next to the main Lobby) in alphabetical order if you registered prior to arriving onsite. Once you have picked up your badge, you will have access to the Exhibit Hall to set-up your table top booth.

Will internet service be provided?

Basic internet will be available for attendees, but this will be limited in the event spaces. Should you need WiFi for your booth, you will need to purchase WiFi (information found in the exhibitor kit).

Will security be provided?

Security is not provided in the exhibit space. Exhibitors are responsible for all materials belonging to their company or booth. Such responsibility includes providing coverage for the booth and accepting responsibility for any materials that have been left unattended in the exhibit hall.

If I am a sponsor, what do I need to do?

Sponsors need to provide high resolution files of their logos  (.eps and .jpeg format). If providing AEA with materials, we will contact you with shipping information for those items.

What is the exhibitor cancellation policy?

Any cancellations or reductions of booth space must be submitted in writing via email Attn: Brigid Greaney to meetings@eval.org.

All sales are final and no refunds will be given for cancellations or reductions 30 days prior to Evaluation 2017.